Be responsible to assist with professional tasks within the Merchandising (MD) team, including drafting and processing commercial agreements, contracts, and trade agreements based on pre-existing templates and finalized terms negotiated by the Merchandisers with suppliers/partners. This role ensures proper documentation, system approval, and coordinates communication with suppliers, partners, and internal teams

I. MAIN ROLES & RESPONSIBILITIES:

1. Contract Drafting and Management:

• Prepare and draft contracts and trade agreements using pre-existing templates
• Ensure that the contracts reflect the final terms agreed upon by the Merchandiser with suppliers/partners
• Verify the accuracy and completeness of all contract details before submitting them for approval
• Submit contracts for approval via the internal system following company procedures

2. Supplier and Partner Communication : send approved contracts, agreements, and relevant documentation to suppliers and external partners

3. Internal Collaboration:

• Work closely with Merchandisers to ensure all final terms and conditions are accurately captured in the contracts
• Coordinate with other departments to facilitate timely approval and contract processing

4. System and Document Management: ensure timely updates and follow-ups on all pending approvals and submissions

5.Compliance and Standards

• Ensure that all agreements and contracts adhere to company policies and legal guidelines
• Regularly review contract templates and clauses to ensure compliance with current company standards and policies

II. REQUIREMENTS:

• Graduated from College/University in relevant field
• Previous experience in contract management, administrative support, or merchandising-related roles is an advantage
• At least 1 year of experience as a Merchandiser, Purchasing or Buyer Assistant/Admin in a Supermarket or CVS

Skills and Abilities

• Strong attention to detail and excellent organizational skills
• Ability to manage multiple tasks and prioritize workload in a fast-paced environment
• Able to work independently, possess a high level of responsibility and commitment
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and experience with contract management systems is a plus
• Good command of English and computer skills. (priority)

Other characteristics

• Detail-oriented and able to work under high pressure
• Handle situations quickly and coordinate well with each MD