Job Summary:

The Clerical Assistant is responsible for providing administrative and clerical support to the Legal Department, including document management, stamping, and maintaining records in compliance with company regulations.

Main Roles & Responsibilities:

• Manage and use the company’s seal, as well as the name and position of the company’s legal representative, in accordance with internal policies and regulations.

• Safely store original and stamped copies of documents in line with internal procedures and report regularly to superiors.

• Review documents for legitimacy and compliance before stamping to ensure adherence to company regulations.

• Assign numbering, record, and track all contracts and documents circulated both internally and externally.

• Organize, store, manage, and provide relevant departments with access to the company’s official data and documentation.

• Manage the storage and tracking of company licenses (including Certificates of Food Safety Conditions, Liquor/Tobacco Retail/Wholesale Certificates, and Insurance Certificates) and lease contracts; ensure all are properly recorded and readily available for relevant departments.

• Provide administrative support and handle other clerical tasks as assigned by the Head of Legal or superiors.

Requirements:

• College degree or higher in Clerical Assistance, Law, or a related field.

• Minimum of 2 years of experience in a similar role.

• Proficient in Microsoft Office applications (Word, Excel, etc.).

• Strong attention to detail with the ability to review and manage large volumes of records.

• Honest, careful, and reliable in handling confidential information.

• Smart, flexible, and effective in communication.

• Proactive, enthusiastic, and serious about work.

• Able to work independently and coordinate effectively with other departments.