Provide professional administrative and secretarial support to the CEO, including schedule management, meeting coordination, document preparation, and information management. Ensure smooth and effective communication and coordination between the CEO Office and relevant internal stakeholders while maintaining a high level of confidentiality and professionalism.

I. MAIN ROLES & RESPONSIBILITIES:

1. Schedule Management & Administrative Support:

• Manage and coordinate the CEO’s schedule, appointments, meetings, business trips, and related arrangements.
• Receive and handle incoming and outgoing correspondence, documents, and information within the scope of the CEO Office.
• Coordinate meeting logistics and provide necessary administrative support before and after meetings.
• Maintain and organize records and documents in a systematic and confidential manner.
• Support the preparation and processing of payment, purchasing, advance, reimbursement, and expense-related documents as assigned.

2. Meeting Organization & Administrative Support:

• Prepare meeting agendas, documents, presentations, and other necessary materials for meetings.
• Coordinate meeting arrangements, logistics, and administrative requirements before, during, and after meetings.
• Record meeting minutes, key discussion points, and action items as required.
• Support the follow-up and coordination of assigned action items with relevant departments.

3. Information & Document Management:

• Receive, collect, and consolidate reports, information, and documents from relevant departments as required.
• Prepare, consolidate, and submit documents and information for review and approval as assigned.
• Draft correspondence, announcements, working documents, and other administrative documents as required.
• Handle confidential documents, sensitive information, and internal communications with appropriate discretion, professionalism, and confidentiality.

4. Coordination & Other Support:

• Facilitate communication and information coordination between the CEO Office and relevant departments.
• Provide administrative and coordination support for special assignments and ad-hoc tasks.
• Perform other duties as assigned.

II. REQUIREMENTS:

• Bachelor’s degree in Business Administration, Foreign Languages, Office Administration, Economics, or other related fields.
• 1–3 years of experience in Secretary, Executive Assistant, Administrative Assistant, or similar roles.
• Experience working in a corporate or multinational environment is preferred.

Skills and Abilities

• Strong organizational, coordination, and time-management skills.
• Good written and verbal communication skills, with the ability to work effectively with relevant stakeholders.
• Good command of English, both written and spoken.
• Proficient in Microsoft Office and Google Workspace, particularly Word, Excel, PowerPoint, and other Google Workspace applications.
• Ability to take meeting minutes and consolidate information accurately and efficiently.
• Detail-oriented with the ability to manage multiple tasks and priorities simultaneously.
• Ability to handle confidential information and sensitive documents with discretion and professionalism.

Other characteristics

• Professional, responsible, and well-organized.
• Careful, detail-oriented, and trustworthy.
• Discreet with a strong sense of confidentiality.
• Flexible and adaptable to changing priorities.
• Positive and cooperative, with a willingness to learn and take on new responsibilities as required.