I. JOB SUMMARY

The Accounts Receivable Executive (Rebate) is responsible for controlling, tracking, and processing supplier rebate agreements to ensure accurate and timely recovery of entitled discount percentages. This role monitors trading terms, reconciles rebate calculations with suppliers, and ensures proper accounting recognition in compliance with company policies. The position plays a key role in protecting company revenue and maintaining strong supplier relationships.

II. MAIN ROLES & RESPONSIBILITIES

Objective: Ensure accurate tracking, reconciliation, and collection of supplier rebate receivables.

• Monitor and update supplier contracts and Trading Terms to ensure correct rebate percentages are applied.

• Maintain a detailed tracking file of agreed discount percentages for each supplier.

• Conduct quarterly reconciliation with suppliers by comparing invoices and rebate calculations.

• Prepare and send rebate calculation statements to suppliers for confirmation.

• Investigate and resolve discrepancies related to trading term percentages and rebate amounts.

• Record rebate receivables and related accounting entries in the accounting system accurately.

• Monitor Account 131 (Accounts Receivable) to track outstanding rebate amounts and follow up on overdue balances.

• Perform quarterly and annual reconciliation for audit purposes, including supplier confirmation.

• Support month-end and year-end closing related to rebate transactions.

• Prepare reports on rebate status, outstanding balances, and recovery progress when required.

• Perform other tasks as assigned by direct supervisors.

III. REQUIREMENTS

Education and Knowledge

• Bachelor’s degree in Accounting, Finance, or related fields.

Experience

• At least 1 year of accounting experience.

• Experience in retail industry is preferred.

• Experience in rebate, trading terms, or supplier reconciliation is an advantage.

Skills and Abilities

• Proficiency in Microsoft Office, especially Excel (data reconciliation, formulas, pivot tables).

• Strong analytical and numerical skills.

• Good time management and ability to meet deadlines.

• Clear and professional written communication skills.

• High attention to detail and accuracy.

Other Characteristics

• Careful, honest, reliable, and eager to learn.

• Strong sense of responsibility and ability to work under pressure.

• Able to work independently as well as collaboratively.

• Patient and adaptable in handling discrepancies and negotiations with suppliers.